Green Liberal Democrats AGM

We are having our AGM to elect a new exec, as usual, at the 2012 Autumn Federal Conference in Brighton. It will be on the Tuesday evening at 9:45 in the Grand Hotel, and is open to members only. As it is within the secure area, you will also need to be registered for conference.

You should have received a nomination form with your edition of Challenge, and they can also be downloaded from this site. Nomination Form

Nomination forms should be completed and received by the returning officer, Ian Webster, who can be reached via this website using ro at greenlibdems dot org dot uk or by post at 8 Southcrest, Redditch, Worcs, or by phone at 01527 526004.

Schedule:

• Postal Vote requests due by 5th Sept
• Nominations forms due 10th Sept
• Validation and notification of candidates by 15th Sept
• Ballot forms sent to postal voters by 15th Sept, including candidate lists and personal statements (to also be posted on the website)
• Postal Ballots returned by 19th Sept
• AGM 25th Sept

ELECTION REGULATIONS

1. The Returning Officer shall be responsible for the receipt of nominations, issuing of ballot papers and the counting of votes for each election covered by these regulations. Ballot papers will only be given to members whose membership is a fully paid up at the start and during the election period.
2. All contested elections will be held by secret ballot and the single transferable vote.
3. Nomination forms for all posts must be circulated not less than four weeks before the date of the AGM. The deadline for the receipt of nominations shall be 15 days before the date of the AGM. The Returning Officer shall validate the nominations within five days. They shall notify all rejected candidates within this time to allow them to appeal before any ballot forms are circulated.
4. Each Executive candidate must be a fully paid up member of GLD at the start of and during the time of the election period and nominated and seconded by members of the Green Liberal Democrats, who shall also be a fully paid up member at the start and during the election period. Each candidate must provide his or her written consent to serve if elected and may provide a personal statement of no more than 150 words for circulation in the event of a contested election.
5. 1. In the event of a contested election, copies of the personal statements of all candidates involved and ballot papers shall be circulated to members if they are not able to attend the AGM. To vote in an election, members must, not less than 20 days before that election, notify the Membership Secretary of the address or e mail address to which they require a ballot form to be sent. Members who have been issued with a ballot form, whether used or not, will not be eligible to receive a ballot paper at the AGM for the same election.
   2. The votes of those whose are not fully paid up members at the start and during the election period will be invalid and will not be counted. Notwithstanding the requirement for a secret ballot, ballot forms will be identifiable to allow the Returning Officer to reject invalid votes.
   3. No less than 10 days before the AGM, in the event of a contested election:
      1. ballot forms shall be sent to all paid up members who have registered an address for that purpose;
      2. a list of all candidates shall be posted on the website
      3. copies of the personal statements of those involved shall be included in the requested mailings detailed in i) and ii) above and on the website.
   4. It is the member's responsibility to ensure that the Membership Secretary has been given up to date postal or e-mail address if registered for pre AGM voting and to inform the Returning Officer if the ballot form does not arrive. No allowance will be made for postal, individual or local internet failures, but in the event of widespread internet problems the Returning Officer will send an email advising how this will be dealt with and will endeavour to give e-voters at least an additional 48 hours in which to vote.
6. Ballot papers must be returned either to the Returning Officer to arrive no less than six days before the AGM unless a later time is specified by the Returning Officer. At the AGM ballot papers shall be issued to qualifying members who have not been sent ballot forms. The count shall be conducted at the AGM, giving equal weight to paper and electronic votes.
7. Any dispute in the interpretation of these Regulations, or any appeal against any decision of the Returning Officer, shall be referred to the Honorary President, whose decision shall be final.
8. These Regulations may be amended in the same way as the Constitution.